ProPayroll Blog

The Fiscal Cliff: How does it affect you?

2013-01-03T02:57:58Z

The Fiscal Cliff: How does it affect you?

The term “Fiscal Cliff” was coined to refer to the convergence of several major events at the close of 2012. These events included the expiration of the “payroll tax holiday” and the two-percent reduction in employee paid Social Security tax, the expiration of the “Bush-era” federal income tax rates and large automatic spending cuts by the government.

On January 1, 2013 the American Taxpayer Relief Act of 2012 (ATRA) was passed by both houses of Congress and is expected to be signed by the President within days.

Key highlights of the ATRA include:

Continuation of the “Bush-era” income tax rates for individuals earning up to $400,000 and households earning up to $450,000. The rate for those exceeding these amounts will increase from 35 percent to 39.6 percent.

The act does not extend the “payroll tax holiday”, so employees Social Security tax rates will go from 4.2 percent back to 6.2 percent up to the 2013 taxable wage limit of $113,700.

ProPayroll has updated our systems to reflect these changes. All 2013 payrolls that have already been processed have had the proper Social Security tax withheld, and the federal income tax tables are now being updated.

Our team continues to monitor all regulatory changes and updates and stand ready to implement any changes required.

E-Verify is now fully integrated in ProPayroll’s Workforce Management platform

2012-10-04T18:28:54Z

E-Verify is now fully integrated into ProPayroll’s Workforce Management platform. E-Verify is a program by the Department of Homeland Security to determine the eligibility of new employees to work in the US. Our system makes compliance a breeze as the results are saved within the system in the employee’s record.

ProPayroll’s Mobile App is FREE and available now!

2012-05-22T22:24:02Z

We are excited to announce that ProPayroll’s new Mobile App is now available.

FREE to those with Android and iPhones, the App gives employees real time access for clocking in and out, making time off requests, reviewing pay-statements and W2s, as well as access to much of their payroll data.

Managers can approve time off requests, see who is currently clocked in and out, review GPS data and map locations of where and when their employees clocked in and out, and much more.

The App is FREE and now available at the iPhone and Android App stores.

ProPayroll introduces our new Employee Handbook Wizard

2011-09-19T15:24:50Z

The ProPayroll Employee Handbook Wizard is now available within our HR Support Center. The wizard allows you to answer specific questions about your company and builds a completely customized and compliant employee handbook for your unique organization. The handbook is then reviewed by an HR Professional, who specializes in Employee Handbook development and emailed to you.

The best part is, it’s FREE and AVAILABLE NOW!!!

If you do not currently have access to our HR Support Center please just let us know and we will configure your account. support@propayroll.com

New York’s MTA Tax ruled unconstitutional

2012-10-25T13:53:45Z

Recently the New York Supreme Court ruled that the MTA Payroll Tax violated the New York Constitution.

The state has issued guidance on how to file a Protective Claim to ensure any MTA Taxes that were paid could be refunded if the ruling is upheld. These claims must be filed by November 2, 2012 to make sure the statue of limitations does not run out for the first period that this tax was enacted.

ProPayroll is prepared to file the Protective Claim on your behalf prior to the November 2nd deadline. If you would like us to proceed with filing the claim, please notify us before the end of the day on Monday October, 29th.

If you have any questions please do not hesitate to contact us at 561.243.4948 or support@propayroll.com.

Your employee’s smartphone can now be your time clock, and much more with the ProPayroll Mobile App

2012-10-11T14:17:33Z

Columbus Day, Monday October 8th

2012-10-02T14:21:18Z

The Federal Reserve will be closed on Monday, October 8th in observation of Columbus Day. Follow this link Columbus Day to see how the Holiday may affect your payroll schedule.

Can Direct Deposit Be Mandated For Payroll?

2012-09-10T19:48:18Z

The laws in the following states expressly permit, or can be interpreted as permitting, employers to eliminate paper checks by giving employees the choice of receiving wages by direct deposit or on a payroll card:

Alabama
Colorado
Delaware
Indiana
Kansas
Kentucky
Louisiana
Massachusetts
Maine
Missouri
Mississippi
Nebraska
North Carolina
Ohio
Oklahoma
South Carolina
South Dakota
Tennessee
Texas
Utah
Washington
Wisconsin

In addition, the laws in the following states expressly permit, or can be interpreted as permitting, employers to eliminate paper checks for some, but not all employees:

Florida – For new hires hired after on or after July 1, 2009
Iowa – For employees hired on or after July 1, 2005.
Virginia – For employees hired after January 1, 2010.

Disclaimer: The materials available here are for informational purposes only and should not be relied on as legal advice. Labor and employment law is a dynamic field. Accordingly you should contact your attorney to obtain advice with respect to any particular topic or issue.

Expiration Date of Current Form I-9

2012-09-04T17:53:55Z

On August 13, 2012, the U.S. Citizenship and Immigration Services (USCIS) released a bulletin regarding the expiration date of Form I-9. The bulletin stated: “Until further notice, employers should continue using the Form I-9 currently available […]. This form should continue to be used even after the OMB control number expiration date of August 31, 2012 has passed. USCIS will provide updated information about the new version of the Form I-9 as it becomes available. Employers must complete the Form I-9 for all newly-hired employees in order to verify their identity and authorization to work in the United States.”

Using Paycards at Gas Stations

2012-08-13T15:25:47Z

Use Your Paycard at a Gas Station Efficiently

The most efficient way to use your paycard at a gas station is to Prepay or Pay Inside instead of using it to pay at the pump. Signature transactions are always FREE transactions.

• Prepay: Go inside the gas station and prepay the amount you want to pay for gas. Your paycard will be charged for that amount only. Then pump your gas until your transaction is completed.

• Pay Inside: Press “Pay Inside” at the gas pump. Pump your gas and then go inside and pay for the amount of gas pumped. Your paycard will be charged for that amount only.

• Pay at the Pump: Not Recommended. When you “pay at the pump,” up to $76.00 will be put on hold on your paycard account. If you do not have the funds available on your paycard, your transaction will not be approved. After you finish pumping your gas, it takes a couple of days for the transaction to be reconciled by the merchant. After it is reconciled, if you used less than $76.00 (or the amount on hold), the amount not used will be released to your paycard account’s available balance. (MasterCard paycard cardholders must use as a Signature or PIN purchase, not as a “pay at the pump” purchase.)

Please call ProPayroll Customer Support with any questions at 877.477.6729.

ProPayroll paycard Rewards Program

2011-09-07T20:58:29Z

The ProPayroll paycard includes a great Rewards Program for your employees. Sign up for exciting rewards and benefits from our MasterCard and Visa Rewards Programs!

MasterCard MarketPlace™ is a complimentary and innovative program that provides MasterCard® cardholders who enroll online with hundreds of tailored discount offers each week, based on their merchant preferences, ZIP code, and Web site activity. These hundreds of offers are from 25,000 participating merchants nationwide in 19 categories-from entertainment to travel, computers, electronics, apparel, and more.

Visa Signature® allows cardholders to enjoy the strength, recognition, and acceptance of the Visa brand-with special perks and benefits in addition to the rewards you already earn. Visa cardholders have instant access to dozens of perks like preferred seating at popular sports, music, film, and theater events, travel packages and savings, and dining perks. Plus enjoy complimentary 24-hour concierge* service, shopping savings, and special offers from your favorite retailers.

PerksCard provides a way for members to save on things they do and need every day, including: gym memberships, movie tickets, mini vacations, dining opportunities and much more.

ProPayroll paycard point-of-sale tips

2011-08-31T17:22:12Z

Use your ProPayroll paycard all day long to make point-of-sale purchases!

Credit Transaction – This is a signature purchase that does not require your PIN #. This is always a FREE transaction and is the most efficient way to use your paycard. This transaction is also guaranteed by MasterCard’s and Visa’s Zero Liability Policy.

Debit Transaction – This is a PIN purchase which requires you to use your PIN #. Many merchants allow cash back during a debit transaction, which is FREE (grocery stores, retail stores, post offices). This purchase is best used when you want cash back. *Check your paycard terms and conditions for any fees charged.

No need to carry cash when using the ProPayroll paycard! Make purchases at retail stores, gas stations, grocery stores, restaurants, and even internet purchases.

Paperless Payroll Saves Money, Time and More!

2010-04-29T07:20:19Z

Speed, going green, reducing paper costs, freeing up physical office space and avoiding shipping charges - these are the benefits of a paperless payroll system like ours.

Believe it or not, your payroll service provider doesn’t need to have an office in your neighborhood. This flat world we now live in is connected by fiber optics and allows ProPayroll to deliver service better than those suits who come knocking on company’s doors. No matter where you are in the United States, we are right next to you online 24/7/365 and available over the phone to help solve whatever problems or challenges that come your way.

The days of a full time administrator calculating time cards and counting minutes each pay period, relaying the information to the payroll company, then waiting for a shipment and then stuffing and stamping payroll checks can be a thing of the past. Direct deposits, digital reporting and real time processing are the future of payroll and we’re happy to deliver it TODAY!

Gain Control & Freedom With Online Payroll

2010-04-29T07:19:46Z

Historically, outsourcing payroll has been a necessary evil for many companies focused on their core business and growing their bottom line, for they didn’t have the resources necessary to manage payroll responsibilities properly. Yet employers have been constantly frustrated because they’ve had to give up so much control to their payroll company.

ProPayroll’s model gives the employer complete control of their schedule. Want to save your payroll processing until Sunday evening after the kids are in bed and the household chores are done? Now you can. Tired of calling in or faxing your employees’ info on your payroll company’s strict deadlines instead of your own? Now you don’t have to! (Do people really still fax? Yes, we know they do, but they don’t have to!) ProPayroll isn’t the monster system that shoves you into their mold, nor are we the new guys on the street lacking knowledge, tools or experience. We’re right in the sweet spot and ready to serve you.

And now, processing payroll with us is lightening fast!

Plus, you get the benefits of having payroll tax accounts and compliance issues managed by us - the true industry professionals. The aggregate result for you = greater control, lower costs and trusted compliance all delivered via ProPayroll’s superior customer support.

(We’re sorry to poke too much fun at the faxers of the world. And hey, we still snail mail our holiday cards - because would you really ever print and post an ecard? We like our clients and want them to know it!)

Businesses Switch to Online Payroll

2010-04-29T07:18:57Z

Businesses switch to online payroll companies for improved efficiencies, lower costs and better service. Long gone are the days of calling in payroll, pay attention everyone, things have changed.

Payroll has evolved even though the payroll giants won’t admit it. Imagine processing payroll from your conference in Boston at 7am before your day gets rolling. Even better, your employees can log into a self service module and track their days off, making your job easier.

Not convinced yet? Get this. Remember that customer service you used to get in the old days, when they knew who you were and cared about your business? It’s back and one company specifically is noted as the best in the industry! ProPayroll has redefined the concept of service, offering phone support to their customers, getting immediate answers to questions and putting that service with a smile mindset back into the payroll business.

Things have changed, if you don’t believe it, give ProPayroll a call at 877-477-6729.