ProPayroll Blog

ProPayroll introduces our new Employee Handbook Wizard

2011-09-19T15:24:50Z

The ProPayroll Employee Handbook Wizard is now available within our HR Support Center. The wizard allows you to answer specific questions about your company and builds a completely customized and compliant employee handbook for your unique organization. The handbook is then reviewed by an HR Professional, who specializes in Employee Handbook development and emailed to you.

The best part is, it’s FREE and AVAILABLE NOW!!!

If you do not currently have access to our HR Support Center please just let us know and we will configure your account. support@propayroll.com

ProPayroll paycard Rewards Program

2011-09-07T20:58:29Z

The ProPayroll paycard includes a great Rewards Program for your employees. Sign up for exciting rewards and benefits from our MasterCard and Visa Rewards Programs!

MasterCard MarketPlace™ is a complimentary and innovative program that provides MasterCard® cardholders who enroll online with hundreds of tailored discount offers each week, based on their merchant preferences, ZIP code, and Web site activity. These hundreds of offers are from 25,000 participating merchants nationwide in 19 categories-from entertainment to travel, computers, electronics, apparel, and more.

Visa Signature® allows cardholders to enjoy the strength, recognition, and acceptance of the Visa brand-with special perks and benefits in addition to the rewards you already earn. Visa cardholders have instant access to dozens of perks like preferred seating at popular sports, music, film, and theater events, travel packages and savings, and dining perks. Plus enjoy complimentary 24-hour concierge* service, shopping savings, and special offers from your favorite retailers.

PerksCard provides a way for members to save on things they do and need every day, including: gym memberships, movie tickets, mini vacations, dining opportunities and much more.

ProPayroll paycard point-of-sale tips

2011-08-31T17:22:12Z

Use your ProPayroll paycard all day long to make point-of-sale purchases!

Credit Transaction – This is a signature purchase that does not require your PIN #. This is always a FREE transaction and is the most efficient way to use your paycard. This transaction is also guaranteed by MasterCard’s and Visa’s Zero Liability Policy.

Debit Transaction – This is a PIN purchase which requires you to use your PIN #. Many merchants allow cash back during a debit transaction, which is FREE (grocery stores, retail stores, post offices). This purchase is best used when you want cash back. *Check your paycard terms and conditions for any fees charged.

No need to carry cash when using the ProPayroll paycard! Make purchases at retail stores, gas stations, grocery stores, restaurants, and even internet purchases.

Paperless Payroll Saves Money, Time and More!

2010-04-29T07:20:19Z

Speed, going green, reducing paper costs, freeing up physical office space and avoiding shipping charges - these are the benefits of a paperless payroll system like ours.

Believe it or not, your payroll service provider doesn’t need to have an office in your neighborhood. This flat world we now live in is connected by fiber optics and allows ProPayroll to deliver service better than those suits who come knocking on company’s doors. No matter where you are in the United States, we are right next to you online 24/7/365 and available over the phone to help solve whatever problems or challenges that come your way.

The days of a full time administrator calculating time cards and counting minutes each pay period, relaying the information to the payroll company, then waiting for a shipment and then stuffing and stamping payroll checks can be a thing of the past. Direct deposits, digital reporting and real time processing are the future of payroll and we’re happy to deliver it TODAY!

Gain Control & Freedom With Online Payroll

2010-04-29T07:19:46Z

Historically, outsourcing payroll has been a necessary evil for many companies focused on their core business and growing their bottom line, for they didn’t have the resources necessary to manage payroll responsibilities properly. Yet employers have been constantly frustrated because they’ve had to give up so much control to their payroll company.

ProPayroll’s model gives the employer complete control of their schedule. Want to save your payroll processing until Sunday evening after the kids are in bed and the household chores are done? Now you can. Tired of calling in or faxing your employees’ info on your payroll company’s strict deadlines instead of your own? Now you don’t have to! (Do people really still fax? Yes, we know they do, but they don’t have to!) ProPayroll isn’t the monster system that shoves you into their mold, nor are we the new guys on the street lacking knowledge, tools or experience. We’re right in the sweet spot and ready to serve you.

And now, processing payroll with us is lightening fast!

Plus, you get the benefits of having payroll tax accounts and compliance issues managed by us - the true industry professionals. The aggregate result for you = greater control, lower costs and trusted compliance all delivered via ProPayroll’s superior customer support.

(We’re sorry to poke too much fun at the faxers of the world. And hey, we still snail mail our holiday cards - because would you really ever print and post an ecard? We like our clients and want them to know it!)

Businesses Switch to Online Payroll

2010-04-29T07:18:57Z

Businesses switch to online payroll companies for improved efficiencies, lower costs and better service. Long gone are the days of calling in payroll, pay attention everyone, things have changed.

Payroll has evolved even though the payroll giants won’t admit it. Imagine processing payroll from your conference in Boston at 7am before your day gets rolling. Even better, your employees can log into a self service module and track their days off, making your job easier.

Not convinced yet? Get this. Remember that customer service you used to get in the old days, when they knew who you were and cared about your business? It’s back and one company specifically is noted as the best in the industry! ProPayroll has redefined the concept of service, offering phone support to their customers, getting immediate answers to questions and putting that service with a smile mindset back into the payroll business.

Things have changed, if you don’t believe it, give ProPayroll a call at 877-477-6729.

HIRE - Hiring Incentives Act Announced

2010-03-18T11:50:41Z

The Hiring Incentives to Restore Employment (HIRE) Act, also known as the “jobs bill”, that was signed into law on March 18, 2010, is a Federal Tax program that provides employers with incentives to hire and retain employees. There are two main components of this program that can benefit employers. The HIRE Act will exempt an employer from paying the employer portion of Social Security taxes, 6.2%, for the remainder of 2010 on wages of qualified new hires. The second component is the business credit of $1,000.00 for the retention of new hires, whereas a qualified employee is employed for 52 consecutive weeks.
What does this mean to you?
To take advantage of these tax benefits, employers should identify all current employees who may meet the requirements of a qualified employee, as well as all employees that will be hired through the end of 2010. A qualified employee is one that is hired after February 3, 2010, and before January 1, 2011, but can not be hired to replace another employee unless the previous employee was separated from employment voluntarily, or for cause. A qualified employee can not be related to the employer, or business owner. Also, a qualified employee must complete an affidavit certifying that they have not been employed for more than 40 hours during the 60 days prior to the date that employment begins with the new employer. For those employees that meet the qualifications for the HIRE Act, the employer will be exempt from paying the 6.2% employer portion of the Social Security tax on wages paid between March 19, 2010, and December 31, 2010, up to the Social Security wage base
of $106,800.00 for 2010. This means that the employer can save up to $6,621.60 in Social Security tax for each qualified employee in 2010. There is no limit to the total amount of tax benefits or hires during this period either. The IRS released yesterday a new form that will help employers claim the special payroll tax exemption for qualified employees. New Form W-11, HIRE Act Employee Affidavit, is now posted on the IRS website. The new law requires that employers get an affidavit from each qualified employee, certifying under penalties of perjury, that the individual has not been employed for more than 40 hours during the 60-day period ending on the first day of employment. Form W-11 was created and approved by the IRS to meet this requirement.

View IRS Documentation Here

A business tax credit can also be claimed by the employer for each qualified employee that is hired after February 3, 2010, and is employed by the employer for at least 52 consecutive weeks. This business tax credit will be the lesser of $1,000.00 or 6.2% of the wages paid to the qualified employee during the 52 consecutive
week retention period. For the employer to claim this additional Retained Worker Tax Credit (RWTC), the wages paid during the second 26 weeks of employment must equal at least 80% of the wages paid to that employee during the first 26 weeks of employment.

What is ProPayroll doing to help you?
Eligible employers can begin to claim the payroll tax exemption for qualified employees beginning immediately. The IRS is in the process of creating a new Form 941 to report the tax credits beginning with filing for the 2nd Quarter of 2010. The wages and credits for qualified employees from the 1st Quarter of 2010 will also be reported to the IRS on the filing for the 2nd Quarter of 2010. Beginning immediately, employers can
reduce their Federal Tax Deposits by the credit amount of the tax exemption for all qualified employees, or they can wait to claim the credit on their Form 941 when filed.